Fast Tracking Global Portfolio Decisions with Projectum xPM
A PPM solution built with a portfolio mindset
Key Takeaways
A Solution for the Microsoft Tech Stack
Projectum xPM replaced a complicated mix of Excel, documents, and sharepoint to create a shared project standard on the Microsoft Power Platform
AN MVP-first roll-out
Focus on basic PPM capabilities at go-live combined with a gap analysis for each new site created a perfect fit.
Delivered on time, on scope, on budget
The flexible PPM platform combined with an optimized rollout plan meant success in first go.
The Challenge
AGC Biologics has grown through acquisition.
Each acquisition has also added a complex mix of different systems, structures, and solutions on every site. Some projects were run in Excel, others in Word, and some in SharePoint created increased complexity. This was difficult to create an aggregated overview and a lot of time was lost chasing down numbers and proving their validity.
AGC Biologics wanted to standardize the governance and project portfolio management globally in a shared solution.
“Everything in Projectum xPM is built so we can use it in a portfolio mindset later. The project manager carries on with their work and all that data can be translated into value you can actually make decisions on.”
"People still come to us today and ask whether they can see some piece of data, and you can just say, look, it’s right here. They're always very happy."
"We can start having the conversation about risk with Projectum xPM. That hasn't been something that was set globally."
The Solution
They chose Projectum xPM for the Copenhagen site. As the planning began, the ambition grew. They decided to do a global implementation across their six sites in Copenhagen, Germany, the USA, Italy, and Japan.
With Context&, AGC Biologics built a rollout around a minimal first release with only around 20% of Projectum xPM’s capabilities to ensure user adoption and long-term fit of the solution.
Using AGC Biologics’ existing project management handbook as the reference, the team negotiated a global baseline with every site: if we deliver exactly this, can you all live with it? Getting that agreement in place ensured a successful implementation.
They created one global template with no local customizations – if something changes it changes for everyone. This keeps the data and processes clean and easy to understand.
They also kept Projectum xPM as a standalone, exporting data straight into Power BI. Projectum’s Integration Hub handles export towards finance and other systems, so no direct point-to-point integrations were needed.
Key Facts
The Result
By 2026, the AGC Projectum xPM solution has grown from 20% to an estimated 60% of the capability as AGC Biologics is completing the final site roll out.
They have more structured data. Project data now feeds Power BI, so portfolio-level analysis and reporting are much easier – and it’s easier to answer requests for data.
With a common structure in place, AGC can now look at risks and how processes actually run across sites rather than site by site in isolation, given them the opportunity to analyze data and governance in much more depth.
They also provide a more streamlined customer experience. A customer from the USA with now get the same experience when they contact the Danish office because the processes are streamlined.
Finally, they have a solid foundation for what comes next. Everyone knows what data Projectum xPM provides and in what form, it’s easy to build on top of it and integrate further into the Microsoft tech stack.
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